What to Expect if You Receive a Temple Grant

Significant Dates for 2018 Temple Artists

  • December: 2018 Temple selected and artists notified
  • December/January: Temple artists fill out Art Installation Questionnaire via custom link
  • January/February: Kick-off Meeting (weekday during business hours, one hour time commitment)
  • January/February: Contract Meeting (one call, one hour time commitment). Required for first-time Temple Grant recipients. If you have previously signed a BRC Honoraria or Global Art Grant contract, you must attend this meeting as each contract is different.
  • February/March: Fire Safety Meeting; review materials and burn plan with Fire Art Safety Team (FAST)
  • June 15: Art Support Services (ASS) Resource Request due
  • July 10: Crew members finalized, names for tickets, early arrivals, and vehicle passes submitted
  • Wednesday, August 8: Access to site for survey, shade structure erection, ground cover for wood drops and cutting shop. No on site overnight camping
  • Thursday, August 9, 12pm: Worksite camping setup, overnight camping commences
  • Friday, August 10, 9am: Delivery of construction materials. Scheduled heavy equipment support and resources available starting at 10am
  • Thursday, August 23: Begin relocation of worksite camp to city camp
  • Friday, August 24: Camp relocated to city address and former campsite LNTd by noon
  • Sunday, August 26, Sunrise:  The Temple is fully installed and open to participants
  • Sunday, August 26, 6pm: Burning Man event officially begins
  • Sunday, September 2: The Temple is turned over to the Burn Crew and Temple Guardians as early as 8am
  • Sunday, September 2: The Temple Burns at 8pm
  • Monday, September 3: Burning Man event officially ends, Temple Crew begins clean up once the remains of Temple are cool to the touch
  • Thursday, September 6: Temple project completes Leave No Trace operations of the installation and build site
  • October 15: Final report and high-resolution images due
  • November 15: Performance Deposit checks mailed

 

Playa Resources

Burning Man makes certain on-playa resources available for purchase by the Temple artists. These items are requested pre-event, confirmed by Art Support Services, and delivered at the event.

Some services that Burning Man may supply for the installation of the Temple are gifted to the Temple grantee, such as the provision of up to $15,000 of on-playa resources, including decomposed granite (DG), potable water, fuel (dyed diesel, clear diesel, gasoline, propane, firewood), light towers, scissor lifts and porta-potties at the build site, and one radio to contact Art Support Services during build week. Additional on-playa resources beyond the $15K will be subtracted from the Performance Deposit, which may be up to 30% of the total grant. All preliminary requests for services and materials will be discussed during the Kick-off Meeting. A detailed tracking of on-playa resource use will be shared post-event.

 

Questionnaires and Contract

  • Artists selected to receive funding from Burning Man must also submit a standard Art Installation Questionnaire and coordinate and comply with all ARTery requirements for on-playa art. The Burning Man Art Department and its appointees will be the governing agency for placement, production, and coordination of support services, and the ARTery and its appointees will serve as the point of contact for project leads regarding all issues of safety and playa art management.
  • Participating groups will be required to sign a written agreement (i.e., a contract) with Burning Man which establishes terms for the management and execution of the project from conception through installation and clean-up. The contract also outlines the support services and coordination that will (and will not) be provided by Burning Man. Note that Burning Man must report grant payments to the IRS with form 1099-misc. Temple artists may wish to consider the tax and other financial implications of receiving this grant funding. Some projects choose to form an LLC or other organization. Burning Man cannot give specific legal or tax advice, and encourages artists to seek professional counsel.
  • Art groups not planning on being part of a theme camp but wishing to camp closer to the Esplanade than G Street are required to fill out a Placement Questionnaire to register for an Art Support Camp. An Art Support Camp does not require artists to have the interactivity of a theme camp since the art installation is the form of participation. Registering for an Art Support Camp notifies Burning Man’s Placement Team that an artist group will be on playa before the gates open and will want their camp to be placed. The Placement Questionnaire is available via Burner Profiles and closes on the last Thursday in April.

 

Meetings

Being a Black Rock City Temple artist requires a significant time investment, including several mandatory meetings with Burning Man staff. Below is a list of the mandatory meetings, which team members should be involved, and the estimated time requirement. Please note there may be additional meetings required.

Meeting Purpose Role(s) Attending Estimated Time
Kick-off Call (January) Review of submitted info team size, arrival dates, materials, etc. Project Lead(s), 1 hour
Contract Meeting (January) Review contract before signing. Required for first-time Temple artists. Project Lead(s) 1 hour
Burn Meeting (February) Review materials and burn plan with Fire Art Safety Team (FAST). Project Lead(s) 1 hour
Engineering Meeting
(February)
Review of structural engineering plans with Art Support Services (ASS) Project Lead(s) 1 hour
Construction Meeting (May) Review construction plan with ASS, Heavy Equipment (HEaT) and crane operations Project Lead(s) 1 hour

 

Other Expectations

  • Early Arrival: As a funded project, you are required to have the Temple completed by sunrise on the Sunday that the event begins. Your build crew must be available to arrive on-playa early enough to meet this deadline, and your crew arrivals will be staggered during the pre-event period.  In our Kick-off meeting, we will determine an exact number of Work Access Passes by date for your project.
  • Departure: Burn site DG must be cleared of anything that is not DG in order to be considered LNT (Leave No Trace, cleaned). DPW will accept scrap metal and remove from the playa if the metal is 1) contained in metal 55gal drums sitting on pallets or 2) consists of individual metal pieces (e.g., fabricated brackets, etc) large enough to be forked into the scrap truck. Please bring 55 gal drums with accompanying pallets to contain the scrap metal from your piece. You may take the scrap metal yourself or ask DPW to receive it. The site should be cleaned and ready for inspection by Playa Restoration’s LNT Lead no later than Thursday, September 6.
  • Timeliness and Deadlines: Our deadlines are firm; we do not operate on “playa time.” We will be requesting things throughout the year (i.e., response to emails, signing up for meeting dates, etc.) and we ask that you respect our deadlines and be as prompt as possible in responding to our requests. We will make sure to communicate clearly the deadlines for each deliverable. If you cannot make a deadline let us know as quickly as possible; it may be possible to negotiate a slightly different date.
  • Significant Changes: If you want to make any significant changes to your Temple design from what we have agreed to fund, you must contact us in writing and receive our approval in writing prior to March 31st (and preferably earlier). We know there are changes and evolutions to installations as they move from concept to reality, and we want to make sure we are in the loop about your requested changes. The worst thing is for us not to be informed. This can impact your deposit, and could even result in our asking for return of the grant funds.

 

Required Reading

As you continue planning for your project, we ask that you read the information found here if you haven’t already: