Many large Theme Camps and art projects require materials and services to be delivered on playa. There are a few different options depending on your specific delivery needs. Understand that we cannot allow any deliveries to be made on playa if the drivers do not know exactly where they are going and the name of their contact person and group.
Below are the ONLY ways deliveries can be made on playa:
Option 1: Buy Your Delivery Driver a Ticket
How does this option work? Either your group purchases a regular ticket for the delivery driver or the driver purchases their own ticket. The driver can then enter the event site through the main gate and stay to attend the event if they wish. If they need to make more than one delivery they will need to pay $20 upon exiting the gate for an in/out pass.
Who is this option good for? This option is ideal for delivery drivers who also want to attend the event, groups that do not require many deliveries, and delivery providers who are fine using the main gate for entry regardless of potential wait times from other participants.
What are the limitations of this option? Your delivery must be made through the main gate and is subject to potential wait times. If your delivery driver must leave the event and return, they will have to buy a $20 in/out pass each time they leave.
Option 2: Meet Your Delivery at the Gate
How does this option work? At an appointed time a member of your group meets the delivery at the main gate and the delivery is then transferred and brought in by your group member. The delivery driver and their vehicle never actually enter the event.
Who is this option good for? This option is good for groups with small, or drivable, one-time deliveries who also have the ability to arrange to have their delivery arrive at a specific time.
What are the limitations of this option? You must be able to communicate with your delivery driver and coordinate an arrangement in advance of when they will arrive so you know when to meet them at the gate. You will likely not have any means of contacting them once you are on playa. The delivery driver cannot enter the event site and s/he will not have a ticket for entry. Whoever meets the delivery at the gate must also have the ability to transport the delivery back into Black Rock City. Your delivery must be made through the main gate and is subject to potential wait times. The driver will not be allowed to offload or stage your delivery—you must be there to receive it.
Option 3: One-time Use Delivery Ticket
How does this option work? Using a credit card, the delivery driver purchases an $800 one-time-use refundable delivery ticket at the Box Office of the event. The delivery driver than has six (6) hours to deliver their goods and return to the Box Office with their ticket and credit card to have the cost of the ticket refunded.
Who is this option good for? This option is good for groups who only need a single delivery made.
What are the limitations of this option? Delivery tickets cannot be purchased in advance of the event, so drivers will be required to pull over, park in the Will Call lot, get out and purchase a ticket from the Box Office. Drivers must use their own credit cards for the purchase—tickets cannot be paid for in cash or paid for by the delivery recipient. If the delivery driver does not return to the Box Office within six(6) hours, the cost of the ticket is forfeit and they will not receive a refund. A delivery driver may only buy one delivery ticket, so it is not an option for anyone needing multiple deliveries.
Option 4: Outside Services Program
How does this option work? Our Outside Services Program is intended to help support projects by facilitating access to the event site by larger-scale service providers. Delivery Providers who wish to participate in this program must complete the Outside Services Program Application by Wednesday, July 1. They will be required to provide proof of their business license, insurance, and Special Recreation Permit with the BLM. Applicants invited to participate in the program will be required to sign a contract agreeing to the terms of their participation and limitations of the program. Drivers with Outside Services credentials are able to make deliveries on playa via the delivery gate 8am until 7pm each day on or after their authorized delivery start date as specified in their contract.
Who is this option good for? This option is intended for larger-scale service providers who need to make multiple deliveries and may be servicing multiple projects. It is good for delivery of items that support the infrastructure of the event (such as an art project), service providers that are making multiple deliveries and may require additional service personnel to accompany or service deliveries on playa. This option is only available to providers that have pre-existing service contracts with participants and may need early access to the event site.
What are the limitations of this option? In addition to signing a contract with us and abiding by its terms, companies must be able to provide copies of their business license and insurance. Additionally, providers are required to secure their own Special Recreation Permit from the BLM (you need to call before submitting your permit application: BLM Winnemucca District Office, 5100 E. Winnemucca Blvd. | Winnemucca NV 89445 | Phone: 775-623-1500 BLM SRP Requirements webpage). Payment must be completed prior to August 1. Any deliveries of potable water or prepared food are required to furnish a Nevada State Health Certificate. Any deliveries of fuel must comply with the FUEL DELIVERY REQUIREMENTS.
If you have any questions about participating in the Outside Services Program, or to request a link to apply, please email firstname.lastname@example.org.